Update a task

Keeping your tasks up to date ensures accurate project tracking and scheduling. This tutorial focuses on updating a task's state, duration, or status comment, which can be done in different ways within Fusion Online.

Step 1: Open the task

You can update a task directly from a task view or by opening the Task Details.

Update from a task view

Locate the task in any task view (e.g., My Tasks or a custom task view).
Click on the Task State or Duration field to open the task state dialog box.

Update from the Task Details

Click on the task name in any task view to open the Task Details.

Use the global search in the application header to quickly locate the task by name or task key.

Step 2: Update the task

Update the task state

Choose a new task state by clicking one of the available state badges, such as Not Started, Started, or Completed.
If you select Blocked, you must also specify a Blocked Reason from the provided list.
If you select Focus, the task moves to the top of the assignee's My Tasks view. Each user can have only one Focus task at a time, representing the task they are currently working on.

For more information about task states, see the task fields documentation.

Update the task duration

Click on the Duration field to update the task's duration. This field displays two durations separated by a dash: the Focus Duration and the Low-Risk Duration.

Update the Focus Duration

Select the first duration value and type a new duration.
When you update the Focus Duration, the Low-Risk Duration is automatically adjusted to maintain the existing ratio between the two durations.

Update the Low-Risk Duration (optional)

Select the second duration value and type a new duration.
Changing the Low-Risk Duration manually will update the ratio between the two durations.

Change duration units (optional)

Select the duration units value and change it by entering one of the following:
- m for minutes
- h for hours
- d for days (default)
- w for weeks
- mo for months
To specify an elapsed duration (a duration that includes non-working time), prefix the unit with e (e.g., edays).

Focus vs. Low-Risk Duration

Focus Duration: Represents the best-case estimate for completing the task if everything goes as planned.
Low-Risk Duration: Accounts for potential uncertainties or risks, providing a more conservative estimate.

Durations are used by the Project Scheduler to calculate timelines.

Update the status comment

Enter a status comment to provide additional context or updates for the task.
Status comments can help team members understand progress, challenges, or changes to the task.

Save your changes

Click the Update button in the modal or the Save button in the Task Details to apply the updates. Your changes will be visible to other users with access to the task.

Fields such as Projected Start/Finish and Criticality will not change immediately. They are not recalculated until after a Schedule Update.