Assign permissions to users

Fusion Online uses a flexible permissions model to control what users can see and do within the system. Permissions can be assigned directly to users or, more commonly, assigned to user groups—which is the recommended approach for easier administration and consistency.

Best practice: Assign permissions via groups

Rather than managing permissions for each individual, it’s best to assign users to a User Group with the appropriate access. This allows you to:

  • Maintain consistent permissions for roles (e.g., project managers, team members)

  • Easily update permissions for multiple users at once

  • Reduce administrative overhead and errors

To manage permissions for a group:

  1. Go to Admin > Groups

  2. Click on a User Group

  3. Open the Permissions tab

  4. Edit the group’s permissions by enabling or disabling the appropriate options

For more on setting up and managing groups, see Use and manage Groups.

Assign permissions directly to a user

If needed, you can assign permissions to an individual user directly:

  1. Go to Admin > Users

  2. Click on the user's name to open the User Details page

  3. Click the Permissions tab

  4. Enable or disable permissions for that specific user

On this tab, you’ll also see any inherited permissions the user receives from their group memberships. These cannot be changed directly on the user record—you’ll need to update the group instead.

Understanding permissions

Fusion permissions control access to actions such as:

  • Project creation and modification

  • Task viewing and editing

  • Administrative settings (for System Admins and User Admins)

Permissions are grouped by role and function, allowing for granular control over access based on what users need to do.

For a complete reference of available permissions and what they allow, see the Permissions Reference.

See also

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